COCO PALMS COMMUNITY DEVELOPMENT
DISTRICT

MIAMI-DADE COUNTY Regular Board Meeting & Public Hearing
JUNE 14, 2023
6:30 P.M.

Special District Services, Inc.
8785 SW 165th Avenue, Suite 200
Miami, FL 33193

786.313.3661 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
COCO PALMS COMMUNITY DEVELOPMENT DISTRICT
Artesa Clubhouse 11690 SW 248th Street Homestead, FL 33032
REGULAR BOARD MEETING & PUBLIC HEARING
June 14, 2023
6:30 p.m.

Call to Order
Proof of Publication	Page 1
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
March 8, 2023 Regular Board Meeting	Page 2
Public Hearing
Proof of Publication	Page 6
Receive Public Comments on Fiscal Year 2023/2024 Final Budget
Consider Resolution No. 2023-03 – Adopting a Fiscal Year 2022/2023 Final Budget	Page 7
Old Business
Update Regarding Lake Fountain Installation
New Business
Consider Resolution No. 2023-04 – Adopting a Fiscal Year 2023/2024 Meeting Schedule	Page 15
Administrative & Operational Matters
Consider Resolution No. 2023-05 – Adoption of Records Retention Policy	Page 17
Reminder: Statement of Financial Interest – Form 1
Board Member & Staff Closing Comments
Adjourn

MIAMI-DADE

STATE OF FLORIDA COUNTY OF MIAMI-DADE:

Before the undersigned authority personally appeared MARIA MESA, who on oath says that he or she is the LEGAL CLERK, Legal Notices of the Miami Daily Business Review f/k/ a Miami Review, a daily  (except Saturday,  Sunday and Legal Holidays) newspaper, published at Miami in Miami-Dade County, Florida; that the attached copy of advertisement, being a Legal Advertisement of Notice in the matter of

COCO PALMS COMMUNITY DEVELOPMENT DISTRICT - FISCAL YEAR 2022/2023 REGULAR MEETING SCHEDULE

in the XXXX Court,
was puolished in said newspaper by print in the issues of and/or by publication on the newspaper's website, if authorized, on

09/30/2022

Affiant further says that the newspaper complies with all legal	---...	in  chapter  50,  Florida

( EAL)
MARIA MESA personally known to me

COCO PALMS COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
MARCH 8, 2023

CALL TO ORDER

District Manager Armando Silva called the March 8, 2023, Regular Board Meeting of the Coco Palms Community Development District (the “District”) to order at 6:34 p.m. in the Artesa Clubhouse located at 11690 SW 248th Street, Homestead, Florida 33032.

PROOF OF PUBLICATION

Mr. Silva presented proof of publication that notice of the Regular Board Meeting had been published in the Miami Daily Business Review on September 30, 2022, as part of the District’s Fiscal Year 2022/2023 meeting schedule, as legally required.

ESTABLISH A QUORUM

Mr. Silva determined that the attendance of the following Board Members constituted a quorum and it was in order to proceed with the meeting: Chairperson Corissa Nguyen, Vice Chairperson Seth Patterson and Supervisor Monica Encinas.

Staff in attendance included: District Manager Armando Silva of Special District Services, Inc.; District Counsel Gregory George of Billing, Cochran, Lyles, Mauro & Ramsey, P.A..

GENERAL ELECTION PROTOCOL – DECLARE VACANCIES AND CONSIDER APPOINTMENTS (SEAT #3 & #4)

Mr. Silva stated that there were two (2) seats up for election at the November 8, 2023 General Election. Those seats were Seat #3 and Seat #4.

Mr. Seth Patterson qualified during the qualifying period for re-election to the District’s Board of Supervisors in Seat #4. No oppositions were deemed by the Elections’ Department and Mr. Patterson was deemed as being ‘elected unopposed’. He will commence his new term of office effective November 22, 2022 (two Tuesdays following the General Election) and his term will expire in November 2026. Mr. Silva welcomed Mr. Patterson back on the Board.

Mr. Silva stated there had been no qualified electors that qualified for Seat #3 during the qualifying period for the District election. As a result, a vacancy is being declared for this seat effective as of the second Tuesday (November 22, 2022) following the General Election. Pursuant to Section 190.006, Florida Statutes, incumbents (Holdover Board Members) will serve no longer than ninety
(90) days (from November 22, 2022) or until an appointment to the vacancy has been made.

Mr. Silva stated that there was a vacancy on the District’s Board of Supervisors in Seat #3 and asked if there were any interested persons that meet the qualifications and who would like to serve on the District Board. A discussion ensued after which;

A motion was made by Mr. Patterson, seconded by Ms. Encinas and unanimously passed appointing Ms. Corissa Nguyen to fill the vacancy of the unexpired 4-year term of office in Seat #3, which term of office shall expire in November 2026.

ADMINISTER	OATH	OF	OFFICE	AND	REVIEW	BOARD	MEMBER RESPONISBILITIES AND DUTIES

Mr. Silva, Notary Public in the State of Florida, administered the Oath of Office to Mr. Patterson and Ms. Nguyen and reminded the newly appointed Board Members of their duties and responsibilities as a Board Member with emphasis on the Sunshine Law, Financial Disclosure (2022 form 1 must be completed and mailed to the Supervisor of Elections in the County of residency within thirty {30} days of appointment) and the Code of Ethics for Public Officials.

CONSIDER RESOLUTION NO. 2023-01 - ELECTION OF OFFICERS
Mr. Silva presented Resolution No. 2023-01, entitled:

RESOLUTION NO. 2023-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COCO PALMS COMMUNITY DEVELOPMENT DISTRICT (“DISTRICT”) ELECTING THE OFFICERS OF THE DISTRICT AND PROVIDING FOR AN EFFECTIVE DATE.

Mr. Silva stated that as a result of the recent changes to the District Board it would be in order to re- elect officers. The following slate of names was provided for election:

Chairperson – Corissa Nguyen
Vice Chairperson – Seth Patterson
Secretary/Treasurer – Armando Silva
Assistant Secretaries – Monica Encinas, Nilka Gomez, Nancy Nguyen and Gloria Perez.

A discussion ensued after which:

A motion was made by Mr. Patterson, seconded by Ms. Nguyen and unanimously passed to approve and adopt Resolution No. 2023-01, electing the officers as listed and stated above.

ADDITIONS OR DELETIONS TO AGENDA

There were no additions or deletions to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
1. November 16, 2022, Regular Board Meeting

Mr. Silva presented the November 16, 2022, Regular Board Meeting minutes and asked if there were any comments and/or changes. There being no comments or changes, a motion was made by Ms. Encinas, seconded by Ms. Nguyen and unanimously passed approving the November 16, 2022, Regular Board Meeting minutes, as presented.

OLD BUSINESS
Update Regarding Lake Fountain Installation

Mr. Silva stated that the permit for the installation of the fountain has been approved by the City of Homestead so the contractors are finalizing the installation of the electrical components of the fountain. The contractors anticipate that the fountain will be installed and working before the end of the month. More information regarding this topic will be presented at an upcoming meeting.

Staff Report, as Required

There was no Staff Report at this time.

NEW BUSINESS
Consider Resolution No. 2023-02 – Adopting a Fiscal Year 2023/2024 Proposed Budget

Mr. Silva presented Resolution No. 2023-02, entitled:

RESOLUTION NO. 2023-02

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COCO PALMS COMMUNITY DEVELOPMENT DISTRICT APPROVING A PROPOSED BUDGET AND NON-AD VALOREM SPECIAL ASSESSMENTS FOR FISCAL YEAR 2023/2024 AND PROVIDING AN EFFECTIVE DATE.

Mr. Silva provided an explanation for the document and explained that the proposed 2023/2024 fiscal year budget would be balanced by designating a carryover of approximately $11,200 from the projected fund balance as of September 30, 2022. Mr. Silva advised that since the overall proposed assessments were not increasing in the fiscal year 2023/2024, letters to the residents would not be required. Furthermore, Mr. Silva stated as part of Resolution No. 2023-02, the Board must set a date for the public hearing to adopt the fiscal year 2023/2024 final budget and assessment roll. A discussion ensued after which:

A motion was made by Ms. Encinas, seconded by Ms. Nguyen and unanimously passed to approve and adopt Resolution No. 2023-02, as presented, setting the public hearing to adopt the fiscal year 2023/2024 final budget and assessments for June 14, 2023, at 6:30 p.m. in the Artesa Clubhouse located at 11690 SW 248th Street, Homestead, Florida 33032; and further authorizes publication/notice of the budget public hearing, as required by law.

Consider Adjustment to District Counsel Fee Structure

Mr. Silva presented a letter provided to him by Mr. George. Mr. George explained that District Counsel’s firm, Billing, Cochran, Lyles, Mauro & Ramsey, P.A., has had the current fee structure in place since 2015. Mr. George further explained that although the firm was mindful of the necessity to keep increases in the District’s expenses, including the cost of legal services, to a minimum, it had become necessary for the firm to adjust their hourly rates, effective April 1, 2023.

Mr. Silva confirmed that the District’s budget included sufficient funds for the legal budget line, and that the increase in billing rates would not affect the District’s budget.

A motion was made by Ms. Nguyen, seconded by Mr. Patterson and unanimously passed accepting the updated billing rates proposed by Billing, Cochran, Lyles, Mauro & Ramsey, P.A..

ADMINISTRATIVE & OPERATIONAL MATTERS

1. Staff Report: As Required

There was no Staff Report at this time.

BOARD MEMBER & STAFF CLOSING COMMENTS

There were no Board Member closing comments at this time.

ADJOURNMENT

There being no further business to come before the Board, a motion was made by Ms. Nguyen, seconded by Mr. Patterson and passed unanimously to adjourn the Regular Board Meeting at approximately 6:56 p.m.

Secretary/Assistant Secretary	Chairperson/Vice-Chairperson

Miscellaneous Notices Published in Miami Daily Business Review on June 1, 2023

Location
Miami-Dade County, Florida
Notice Text
NOTICE OF PUBLIC HEARING AND REGULAR BOARD MEETING OF THE COCO PALMS COMMUNITY DEVELOPMENT DISTRICT
The Board of Supervisors (the "Board") of the Coco Palms Community Development District (the "District") will hold a Public Hearing and a Regular Board Meeting on June 14, 2023, at 6:30 p.m., or as soon thereafter as can be heard, at the Artesa Clubhouse located at 11590 SW 248th Lane, Homestead, Florida 33032.
The purpose of the Public Hearing is to receive public comment on the District's Fiscal Year 2023/2024 Proposed Final Budget and Non-Ad Valorem Assessment Roll. A copy of the Proposed Final Budget and/or the Agenda may be obtained from the District's website or by contacting the District Manager at (786) 313-3661 and/or toll free at 1-877-737-4922, prior to the date of the hearings and/or meeting. The purpose of the Regular Board Meeting is for the Board to consider any other District business which may lawfully and properly come before the Board. The meetings are open to the public and will be conducted in accordance with the provisions of Florida law. Meetings may be continued as found necessary to a time and place specified on the record.
There may be occasions when one or two Supervisors will participate by telephone; therefore, a speaker telephone will be present at the meeting location so that Supervisors may be fully informed of the discussions taking place.
In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or an interpreter to participate at these meetings should contact the District Manager at (786) 313-3661 and/or toll free at 1-877-737-4922, at least seven (7) days prior to the date of the meetings.
If any person decides to appeal any decision made with respect to any matter considered at these Public Hearings and Regular Board Meeting, such person will need a record of the proceedings and such person may need to ensure that a verbatim record of the proceedings is made at their own expense and which record includes the testimony and evidence on which the appeal is based.
Meetings may be cancelled from time to time without advertised notice.
Coco Palms Community Development District www.cocopalmscdd.org
5/25 6/1 23-19/0000664364M

RESOLUTION NO. 2023-03

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COCO PALMS COMMUNITY DEVELOPMENT DISTRICT APPROVING AND ADOPTING A FISCAL YEAR 2023/2024 FINAL BUDGET INCLUDING NON-AD VALOREM SPECIAL ASSESSMENTS PURSUANT TO CHAPTER 190, FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Board of Supervisors (the “Board”) of the Coco Palms Community Development District (the “District”) has prepared a Proposed Budget and Final Special Assessment Roll for Fiscal Year 2023/2024 and has held a duly advertised Public Hearing to receive public comments on the Proposed Budget and Final Special Assessment Roll; and

WHEREAS, following the Public Hearing and the adoption of the Proposed Budget and Final Assessment Roll, the District is now authorized to levy non-ad valorem assessments upon the properties within the District.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COCO PALMS COMMUNITY DEVELOPMENT DISTRICT, THAT:

Section 1. The Final Budget and Final Special Assessment Roll for Fiscal Year 2023/2024 attached hereto as Exhibit “A” is approved and adopted, and the assessments set forth therein shall be levied.

Section 2.  The Secretary and/or Assistant Secretary of the District is authorized to execute any and all necessary transmittals, certifications or other acknowledgements or writings, as necessary, to comply with the intent of this Resolution.

PASSED, ADOPTED and EFFECTIVE this 14th day of June, 2023.

ATTEST:	COCO PALMS
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

Coco Palms Community Development District

Final Budget For Fiscal Year 2023/2024
October 1, 2023 - September 30, 2024

CONTENTS

FINAL BUDGET

DETAILED FINAL BUDGET

DETAILED FINAL DEBT SERVICE FUND BUDGET (SERIES 2016)

DETAILED FINAL DEBT SERVICE FUND BUDGET (SERIES 2019)

ASSESSMENT COMPARISON

FINAL BUDGET
COCO PALMS COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2023/2024
OCTOBER 1, 2023 - SEPTEMBER 30, 2024

REVENUES	
FISCAL YEAR 2023/2024 BUDGET	
Administrative Assessments	  07	
0aintenance Assessments	 5 	
'eEt Assessments 20 	 5 5 	
'eEt Assessments 20 	 00 000	
OtKer 5evenues Cost SKare	5 000	
,nterest ,ncome	 0	
		
TOTAL REVENUES	 	1,2 2,419	
		
EXPENDITURES		
Administrative Expenditures		
Supervisor )ees	 000	
3ayro 7a[es	 0 	
0anagement	  0	
/ega 	 2 000	
Assessment 5o 	7 00	
Audit )ees	5 000	
ArEitrage 5eEate )ee	 00	
,nsurance	 00	
/ega Advertisements	 50	
0isce aneous	 000	
3ostage	 25	
Office Supp ies	575	
'ues SuEscriptions	 75	
7rustee )ees	7 000	
Continuing 'isc osure )ee	 500	
:eEsite 0anagement	2 000	
Administrative Contingency	200	
		
TRtaO Administrative Expenditures	 	 4, 91	
		
Maintenance Expenditures		
Annua (ngineer s 5eport ,nspections	2 00	
)ie d Operations 0anagement	 200	
/aZn /andscape 7ract 0aintenance	 5 000	
(ntrance )eature 0aintenance	0	
,rrigation System 0aintenance 8pNeep	2 000	
,rrigation System :ater	5 000	
5oadZay 'rainage System 0aintenance 8pNeep	7 000	
Common 'riveZay 0aintenance 8pNeep	 0 000	
)ountain 0aintenance 8pNeep	5 000	
)3 / 3oZer 8ti ity	 000	
/aNe ATuatic 0aintenance	 200	
0isce aneous 0aintenance	 00	
Signs	0	
TRtaO Maintenance Expenditures	 	 3, 00	
		
TOTAL EXPENDITURES	 	1 ,691	
		
REVENUES LESS EXPENDITURES	 	1,093, 2 	
		
%ond 3ayments 20 	 5 05 	
%ond 3ayments 20 	 7 000 	
		
BALANCE	 	63,623	
		
County Appraiser 7a[ Co ector )ee	 2 	
'iscounts )or (ar y 3ayments	  2 	
		
EXCESS/ (S+ORTFALL)	 	(11,200)	
		
Carryover )unds )rom 3rior <ear	 200	
		
NET EXCESS/ (S+ORTFALL)	 	-	

DETAILED FINAL BUDGET
COCO PALMS COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2023/2024
OCTOBER 1, 2023 - SEPTEMBER 30, 2024

REVENUES	
FISCAL YEAR 2021/2022 ACTUAL	
FISCAL YEAR 2022/2023 BUDGET	
FISCAL YEAR 2023/2024 BUDGET	

COMMENTS	
Administrative Assessments	85,075	88,641	84,607	Expenditures Less Interest & Cost Share/.94	
Maintenance Assessments	66,723	62,674	66,596	Expenditures Less Carryover/.94	
Debt Assessments (2016)	695,856	695,856	695,856	Bond Payments/.94	
Debt Assessments (2019)	400,000	400,000	400,000	Bond Payments/.94	
Other Revenues - Cost Share	9,800	0	5,000	Cost Share Revenue	
Interest Income	37	360	360	Interest ProMected At $30 Per Month	
					
TOTAL REVENUES	$	1,257,491	$	1,247,531	$	1,252,419		
					
EXPENDITURES					
Administrative Expenditures					
Supervisor Fees	0	4,000	4,000	Supervisor Fees	
Payro Taxes	0	306	306	Supervisor Fees 7.65 	
Management	32,016	32,976	33,960	CPI AdMustment (Capped at 3 )	
Lega 	9,583	12,000	12,000	No Change From 2022/2023 Budget	
Assessment Ro 	7,800	7,800	7,800	As Per Contract P us Expansion Area	
Audit Fees	4,600	4,800	5,000	Accepted Amount For 2022/2023 Audit	
Arbitrage Rebate Fee	1,300	1,300	1,300	No Change From 2022/2023 Budget	
Insurance	5,843	6,575	6,800	Fisca Year 2022/2023 Expenditure Was $6,281	
Lega Advertisements	560	900	850	$50 Decrease From 2022/2023 Budget	
Misce aneous	215	1,100	1,000	$100 Decrease From 2022/2023 Budget	
Postage	112	475	425	$50 Decrease From 2022/2023 Budget	
Office Supp ies	429	575	575	No Change From 2022/2023 Budget	
Dues & Subscriptions	175	175	175	No Change From 2022/2023 Budget	
Trustee Fees	7,000	7,000	7,000	No Change From 2022/2023 Budget	
Continuing Disc osure Fee	1,000	1,500	1,500	No Change From 2022/2023 Budget	
Website Management	2,000	2,000	2,000	No Change From 2022/2023 Budget	
Administrative Contingency	0	200	200	Administrative Contingency	
					
Total Administrative Expenditures	$	72,633	$	83,682	$	84,891		
					
Maintenance Expenditures					
Annua Engineer's Report/Inspections	2,795	1,800	2,300	$500 Increase From 2022/2023 Budget	
Fie d Operations Management	1,200	1,200	1,200	No Change From 2022/2023 Budget	
Lawn & Landscape Tract Maintenance	25,805	13,000	15,000	$2,000 Increase From 2022/2023 Budget	
Entrance Feature Maintenance	8,321	2,000	0	Line Item E iminated	
Irrigation System Maintenance/Upkeep	0	2,000	2,000	No Change From 2022/2023 Budget	
Irrigation System - Water	0	5,000	5,000	No Change From 2022/2023 Budget	
Roadway/Drainage System Maintenance/Upkeep	0	5,600	7,000	$1,400 Increase From 2022/2023 Budget	
Common Driveway Maintenance/Upkeep	0	10,000	10,000	No Change From 2022/2023 Budget	
Fountain Maintenance/Upkeep	0	5,000	5,000	No Change From 2022/2023 Budget	
FP&L Power/Uti ity	12,133	6,000	13,000	$7,000 Increase From 2022/2023 Budget	
Lake - ATuatic Maintenance	3,354	4,200	4,200	No Change From 2022/2023 Budget	
Misce aneous Maintenance	22,944	2,614	9,100	$6,486 Increase From 2022/2023 Budget	
Signs	0	500	0	Line Item E iminated	
Total Maintenance Expenditures	$	76,552	$	58,914	$	73,800		
					
TOTAL EXPENDITURES	$	149,185	$	142,596	$	158,691		
					
REVENUES LESS EXPENDITURES	$	1,108,306	$	1,104,935	$	1,093,728		
					
Bond Payments (2016)	(662,483)	(654,105)	(654,105)	2024 P & I Payments Less Earned Interest	
Bond Payments (2019)	(380,816)	(376,000)	(376,000)	2024 P & I Payments Less Earned Interest	
					
BALANCE	$	65,007	$	74,830	$	63,623		
					
County Appraiser & Tax Co ector Fee	(11,998)	(24,943)	(24,941)	Two Percent Of Tota Assessment Ro 	
Discounts For Ear y Payments	(47,822)	(49,887)	(49,882)	Four Percent Of Tota Assessment Ro 	
					
EXCESS/ (SHORTFALL)	$	5,187	$	-	$	(11,200)		
					
Carryover Funds From Prior Year	0	0	11,200	Carryover Funds From Prior Year	
					
NET EXCESS/ (SHORTFALL)	$	5,187	$	-	$	-		

DETAILED FINAL DEBT SERVICE FUND BUDGET (SERIES 2016)
COCO PALMS COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2023/2024
OCTOBER 1, 2023 - SEPTEMBER 30, 2024

REVENUES	

FISCAL YEAR

2021/2022

ACTUAL	

FISCAL YEAR

2022/2023

BUDGET	

FISCAL YEAR

2023/2024

BUDGET	

COMMENTS	

Interest Income	

2,809	

25	

250	

ProMected Interest For 2023/2024	

NA9 Tax Co ection	

662,483	

654,105	

654,105	

Maximum Debt Service Co ection	

Total Revenues	

$	665,292	

$	654,130	

$	654,355		

EXPENDITURES					

Principa Payments	

205,000	

215,000	

225,000	

Principa Payment Due In 2024	

Interest Payments	

449,738	

437,213	

427,313	

Interest Payments Due In 2024	

Bond Redemption	

0	

1,918	

2,042	

Estimated Excess Debt Co ections	

Total Expenditures	

$	654,738	

$	654,130	

$	654,355		

Excess/ (Shortfall)	

$	10,554	

$	-	

$	-		

Series 2016 Bond Information

Origina Par Amount =	$10,355,000	Annua Principa Payments Due =	May 1st	
Interest Rate =	3.75% - 5.00%	Annua Interest Payments Due =	May 1st & November 1st	
Issue Date =	February 2016			
Maturity Date =	May 2046			

DETAILED FINAL DEBT SERVICE FUND BUDGET (SERIES 2019)
COCO PALMS COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2023/2024
OCTOBER 1, 2023 - SEPTEMBER 30, 2024

REVENUES	

FISCAL YEAR

2021/2022

ACTUAL	

FISCAL YEAR

2022/2023

BUDGET	

FISCAL YEAR

2023/2024

BUDGET	

COMMENTS	

Interest Income	

1,579	

25	

250	

ProMected Interest For 2023/2024	

NAV Tax Co ection	

380,816	

376,000	

376,000	

Maximum Debt Service Co ection	

Total Revenues	

$	382,395	

$	376,025	

$	376,250		

EXPENDITURES					

Principa Payments	

105,000	

110,000	

115,000	

Principa Payment Due In 2024	

Interest Payments	

270,263	

264,463	

260,384	

Interest Payments Due In 2024	

Bond Redemption	

0	

1,562	

866	

Estimated Excess Debt Co ections	

Total Expenditures	

$	375,263	

$	376,025	

$	376,250		

Excess/ (Shortfall)	

$	7,132	

$	-	

$	-		

Series 2019 Bond Information
Origina Par Amount =	$5,915,000	Annua Principa Payments Due =	June 15th	
Interest Rate =	3.5% - 5.00%	Annua Interest Payments Due =	June 15th & December 15th	
Issue Date =	February 2019			
Maturity Date =

Par Amount As Of 1/1/23 =	June 2049

$5,610,000			

COCO PALMS COMMUNITY DEVELOPMENT DISTRICT ASSESSMENT COMPARISON

Fisca Year	Fisca Year	Fisca Year	Fiscal Year
2020/2021	2021/2022	2022/2023	2023/2024
	Assessment*	 	Assessment*	 	Assessment*	  Projected Assessment* 

Origina Units		
Administrative For Sing e Fami y Units	$	82.60	$	82.47	$	86.40	$	82 47	
Maintenance For Sing e Fami y Units	$	65.04	$	65.04	$	61.09	$	64 91	
Debt For Sing e Fami y Units	$	1,053.00	$	1,053.00	$	1,053.00	$	1,053 00	
Total For SinJle Famil\ Units	$	1,200 64	$	1,200 51	$	1,200 49	$	1,200 38	

Administrative For Townhome Units	
$	82.60	
$	82.47	
$	86.40	
$	82 47	
Maintenance For Townhome Units	$	65.04	$	65.04	$	61.09	$	64 91	
Debt For Townhomes Units	$	948.00	$	948.00	$	948.00	$	948 00	
Total For ToZnhomes Units	$	1,095 64	$	1,095 51	$	1,095 49	$	1,095 38	

Administrative For Vi a Units	
$	82.60	
$	82.47	
$	86.40	
$	82 47	
Maintenance For Vi a Units	$	65.04	$	65.04	$	61.09	$	64 91	
Debt For Vi a Units	$	843.00	$	843.00	$	843.00	$	843 00	
Total For Villa Units	$	990 64	$	990 51	$	990 49	$	990 38	

Expansion Area Units					
Administrative For Townhome Units	$	82.60	$	82.47	$	86.40	$	82 47	
Maintenance For Townhome Units	$	65.04	$	65.04	$	61.09	$	64 91	
Debt For Townhomes Units	$	1,474.47	$	1,474.47	$	1,474.47	$	1,474 47	
Total For ToZnhomes Units	$	1,622 11	$	1,621 98	$	1,621 96	$	1,621 85	

Administrative For Vi a Units	
$	82.60	
$	82.47	
$	86.40	
$	82 47	
Maintenance For Vi a Units	$	65.04	$	65.04	$	61.09	$	64 91	
Debt For Vi a Units	$	1,369.15	$	1,369.15	$	1,369.15	$	1,369 15	
Total For Villa Units	$	1,516 79	$	1,516 66	$	1,516 64	$	1,516 53	

* Assessments Inc ude the Fo owing  4% Discount for Ear y Payments
1% County Tax Co ector Fee
1% County Property Appraiser Fee

Community Information	    Origina Units		Tota Units
Sing e Fami y Units	181	Origina Units	743
Townhomes Units	309	Expansion Area Units	283
Vi a Units	253	Tota Units	1,026
Tota Units	743
Expansion Area Units		Townhomes (Origina Units) Information Townhomes Units	119	Tota Units	309
Vi a Units	164	Prepayments	1
Tota Units	283	Bi ed For Debt	308

6/3/2023 10 24 AM	V

RESOLUTION NO. 2023-04

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COCO PALMS COMMUNITY DEVELOPMENT DISTRICT, ESTABLISHING A REGULAR MEETING SCHEDULE FOR FISCAL YEAR 2023/2024 AND SETTING THE TIME AND LOCATION OF SAID DISTRICT MEETINGS; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, it is necessary for the Coco Palms Community Development District (the "District") to establish a regular meeting schedule for fiscal year 2023/2024; and

WHEREAS, the Board of Supervisors of the District has set a regular meeting schedule, location and time for District meetings for fiscal year 2023/2024 which is attached hereto and made a part hereof as Exhibit “A”.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COCO PALMS COMMUNITY DEVELOPMENT DISTRICT, MIAMI-DADE COUNTY, FLORIDA, AS FOLLOWS:

Section 1.   The above recitals are hereby adopted.

Section 2.  The regular meeting schedule, time and location for meetings for fiscal year 2023/2024 which is attached hereto as Exhibit “A” is hereby adopted and authorized to be published.

PASSED, ADOPTED and EFFECTIVE this 14th day of June, 2023.

ATTEST:	COCO PALMS
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

COCO PALMS COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2023/2024 REGULAR MEETING SCHEDULE
NOTICE IS HEREBY GIVEN that the Board of Supervisors (the “Board”) of the Coco Palms Community Development District (the “District”) will hold Regular Meetings at Artesa Clubhouse located at 11690 SW 248th Street, Homestead, FL 33032 at 6:30 p.m. on the following dates:

October 11, 2023
November 8, 2023
March 13, 2024
April 10, 2024
June 12, 2024
July 10, 2024
September 11, 2024

The purpose of the meetings is for the Board to consider any District business which may lawfully and properly come before the Board. Meetings are open to the public and will be conducted in accordance with the provisions of Florida law for Community Development Districts. Copies of the Agenda for any of the meetings may be obtained from the District’s website or by contacting the District Manager at 786-313-3661 and/or toll free at 1-877-737- 4922, prior to the date of the particular meeting.

From time to time one or two Board members may participate by telephone; therefore, a speaker telephone will be present at the meeting location so that Board members may be fully informed of the discussions taking place. Said meeting(s) may be continued as found necessary to a time and place specified on the record.

If any person decides to appeal any decision made with respect to any matter considered at these meetings, such person will need a record of the proceedings and such person may need to insure that a verbatim record of the proceedings is made at his or her own expense and which record includes the testimony and evidence on which the appeal is based.

In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or an interpreter to participate at any of these meetings should contact the District Manager at 786-313-3661 and/or toll free at 1-877-737-4922 at least seven (7) days prior to the date of the particular meeting.

Meetings may be cancelled from time to time with no advertised notice.

COCO PALMS COMMUNITY DEVELOPMENT DISTRICT

www.cocopalmscdd.org

PUBLISH: MIAMI DAILY BUSINESS REVIEW XX/XX/2023

RESOLUTION 2023-05

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COCO PALMS COMMUNITY DEVELOPMENT DISTRICT PROVIDING FOR THE APPOINTMENT OF A RECORDS MANAGEMENT LIAISON OFFICER; PROVIDING THE DUTIES OF THE RECORDS MANAGEMENT LIAISON OFFICER; ADOPTING A RECORDS RETENTION POLICY; DETERMINING THE ELECTRONIC RECORD TO BE THE OFFICIAL RECORD; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.

Whereas, the Coco Palms Community Development District (the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes; and

Whereas, Chapter 190, Florida Statutes, authorizes the District to adopt rules to govern the administration of the District and to adopt resolutions as may be necessary for the conduct of District business; and

Whereas, Section 257.36(5), Florida Statutes, requires the District to establish and maintain an active and continuing program for the economical and efficient management of records and to provide for the appointment of a records management liaison officer (“Records Management Liaison Officer”); and

Whereas, the District desires for the Records Management Liaison Officer to be an employee of the District or an employee of the District Manager; and

Whereas, the District desires to authorize the District’s records custodian to appoint a Records Management Liaison Officer, which may or may not be the District’s records custodian; and

Whereas, the District desires to prescribe duties of the Records Management Liaison Officer and provide for the assignment of additional duties; and

Whereas, the District’s Board of Supervisors (“Board”) finds that it is in the best interests of the District to adopt by resolution a records retention policy (the “Records Retention Policy”) for immediate use and application.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COCO PALMS COMMUNITY DEVELOPMENT DISTRICT, THAT:

SECTION 1. The District hereby authorizes the District’s records custodian to appoint a Records Management Liaison Officer and report such appointment to the appropriate State of Florida agencies. A Records Management Liaison Officer shall be an employee of the District or the District Manager. The Board, and the District’s records custodian, shall each have the individual power to remove the Records

Management Liaison Officer at any time for any reason. Immediately following the removal or resignation of a Records Management Liaison Officer, the District’s records custodian shall appoint a replacement Records Management Liaison Officer.

SECTION 2. The duties of the Records Management Liaison Officer shall include the following:

Serve as the District’s contact with the Florida Department of State, State Library and Archives of Florida;

Coordinate the District’s records inventory;

Maintain records retention and disposition forms;

Coordinate District records management training;

Develop records management procedures consistent with the Records Retention Policy, as amended as provided herein;

Participate in the development of the District’s development of electronic record keeping systems;

Submit annual compliance statements;

Work with the Florida Department of State, State Library and Archives of Florida to establish individual retention schedules for the District, from time to time and as may be necessary; and

Such other duties as may be assigned by the Board or the District’s records custodian in the future.

SECTION 3. The District hereby adopts as its Records Retention Policy the applicable provisions of Section 257.36(5), Florida Statutes, the rules adopted by the Division of Library and Information Services of the Department of State (“Division”) pursuant to Section 257.36, Florida Statutes, and the General Records Schedules established by the Division. However, the District will retain certain records longer than required by the General Records Schedules established by the Division as set forth in Exhibit A. To the extent the above statute, rules or schedules are amended or supplemented in the future, the District’s Records Retention Policy shall automatically incorporate such amendment or supplement provided that such automatic amendment shall not reduce the retention times set forth in Exhibit A. The Records Retention Policy shall remain in full force and effect until such time as the Board amends the Policy.

SECTION 4. In accordance with section 668.50, Florida Statutes, and section 119.01, Florida Statutes, the Board finds that the electronic record shall be considered the official record and any paper originals are hereby duplicates which may be disposed of unless required to be preserved by any applicable statute, rule or ordinance.

SECTION 5.  If any provision of this resolution is held to be illegal or invalid, the other provisions shall remain in full force and effect.

SECTION 6. This Resolution shall become effective upon its passage; shall replace, supplant, and supersede any prior policy or resolution of the District regarding records retention; and shall remain in effect unless rescinded or repealed.

Passed and Adopted at a meeting of the District Board of Supervisors, this 14th day of June, 2023.

ATTEST:	COCO PALMS COMMUNITY DEVELOPMENT DISTRICT

Print name: 		Print name: 	
Secretary / Assistant Secretary	Chairperson / Vice Chairperson Exhibit A:	Amendments to General Records Schedules Established by the Division

Exhibit A

Amendments to General Records Schedules established by the Division

ADVERTISEMENTS: LEGAL (Item #25)
The District shall retain mailed and published legal advertisements, and corresponding affidavits, relating to proceedings under uniform method of collection of debt assessments permanently. The District shall retain mailed and published legal advertisements, and corresponding affidavits, relating to the levy of assessments securing bonds for five (5) fiscal years provided applicable audits have been released, or until three (3) calendar years after related bonds are redeemed, whichever is later.

AUDITS: INDEPENDENT (Item #56)
The District shall retain the record copy of independent audits for ten (10) fiscal years or until three (3) calendar years after all related bonds are redeemed, whichever is later.

DISBURSEMENT RECORDS: DETAIL (Item #340)
The District shall retain the record copy of disbursement records relating to the use of bonds for five (5) fiscal years provided applicable audits have been released or until three (3) calendar years after related bonds are redeemed, whichever is later.

DISBURSEMENT RECORDS: SUMMARY (Item #341)
The District shall retain the record copy of disbursement records relating to the use of bonds for ten (10) fiscal years provided applicable audits have been released or until three (3) calendar years after related bonds are redeemed, whichever is later.

FINANCIAL REPORTS: LOCAL GOVERNMENT ANNUAL REPORTS (Item #107)
The District shall retain the record copy of disbursement records relating to the use of bonds for ten (10) fiscal years provided applicable audits have been released or until three (3) calendar years after all related bonds are redeemed, whichever is later.

INCIDENT REPORT FILES (Item #241)
The District shall retain incident reports for five (5) anniversary years from the date of the incident.

MINUTES: OFFICIAL MEETINGS (PRELIMINARY/AUDIO RECORDINGS/VIDEO RECORDINGS
(Item #4)
The District shall retain audio recordings of board of supervisor meetings for five (5) calendar years after adoption of the official minutes.

PROJECT FILES: CAPITAL IMPROVEMENT (Item #136)
The District shall retain the record copy of project files for projects funded with bonds for ten (10) fiscal years after completion of the project provided applicable audits have been released or until three (3) calendar years after all related bonds are redeemed, whichever is later.

REAL PROPERTY RECORDS: CONDEMNATION/DEMOLITION (Item #364)
The District shall retain the record copy of project files for condemnation/demolition projects funded with bonds for five (5) anniversary years after final action or until three (3) calendar years after all related bonds are redeemed, whichever is later. The record copy of deeds and easements shall be kept permanently.

REAL PROPERTY RECORDS: PROPERTY ACQUIRED (Item #172)
The District shall retain the record copy of documents related to property acquisitions funded with bonds for three (3) fiscal years after final disposition of the property provided applicable audits have been released or until three (3) calendar years after all related bonds are redeemed, whichever is later. The record copy of deeds and easements shall be kept permanently.